January 2, 2016 gathering: Perry's notes

The group cut the price for tickets for the Friday, January 29 Guatemala visit fund-raiser to $25 and agreed to designate dinner and silent auction from 6 to 9 and the music from 7 to 10.  Megan will develop tickets and a flyer, and Guatemala Connection folks will start selling tickets before and after worship Sunday, January 11.  Soni will continue to help lead the charge (and Mary and Megan expressed interest in this too) to help non-CHPC folks – other area Presbyterians, folks interested in Guatemala and Central America, and fans of the band – to invite non-CHPC folks to the event.  Peter will send out a draft hard-copy letter shortly for review and then work with Patti to get it mailed it to most CHPC households, hopefully at the end of the week.  The letter will focus on the silent auction, soliciting goods and services, and invite people also to buy tickets to the January 29 event.  It will ancillarily invite people to a non-food event in the Gathering Room (old chapel) in the back building, after worship on Sunday, January 17, which will provide information about the visit.  With that in mind, since the Estor    o Presbytery executive committee wasn’t meeting until Sunday, January 3, possibly to discuss the visit, Doug, Perry, and Ben agreed to try to talk by phone with Ramiro (or someone else) Sunday evening, January 3, to ascertain presbytery feedback/preferences about how that visit should go.  Perry will draft a Westminster Weekly blurb about the January 17 informational gathering, and a one-sheet handout about the trip – informed by Ramiro or whoever’s feedback – to pass out at the gathering.  Jane will write blurbs for the bulletin about it.  Stephanie and Perry will continue to explore catering options for the January 29 event, including La Casita.  The group will meet next in the Gathering Room 10:00 a.m. to 12 noon on Saturday, January 16.  Connection folks signed up to sell tickets to the January 29 event – and solicit/sign up people to provide goods and services for the silent auction – during three weeks.  Ben will go ahead and make an announcement about the silent auction and ask people to start signing up items and services after worship this Sunday, January 3.  The possibility of people suggested “help wanted” – goods or services desired – was also mentioned.  People thought that the provision of services gives CHPCers a chance to fellowship too.  Folks also agreed to work on the food or the silent auction on Friday, Jan. 29.  Peter will spearhead the silent auction, until he departs on Jan. 25.  Others may be approached.