January 2, 2016 gathering: Soni's notes with volunteer assignments

In attendance: Shannon Bostrom, Soni Castleberry, Perry Chang, Stephanie Gregory, Peter Kemmerle, Ben Langley, Janine Linder, Mary Love, Jane Larsen-Wigger, Megan McCarty, and Doug Yeager

Perry opened the meeting with prayer after several members shared their joys and concerns.

Communication with our partners: Since our partners are not meeting until tomorrow we decided to forego a call today. Instead, Doug volunteered to call Ramiro, and perhaps others, on Sunday night and Perry and Ben will try to join Doug at his house. They hope to confirm our visit and find out what opportunities our partners would like to plan for us while there, as well as whether they have a preference as to whether we hire PRESGOV for transportation or CEDEPCA for overall trip planning.

Trip planning: It is getting close to time to make definite commitments for those wanting to travel. It was agreed that 10-12 persons is the best size group. Megan said that she is unsure that any youth will be able to go. Two are considering it but personal interests, as well as Triennium, may conflict.

We agreed to have an informational meeting after worship on Jan. 17. The meeting will focus on giving folks some basic information about the visit and Perry will prepare a handout with details known or projected thus far. Commitments and deposits will be needed by early February for plane tickets.

Fundraiser: Our primary event will be Friday, January 29. Dinner and silent auction will be from 6-9 pm, with music by Mundo Brew from 7-10 pm. Tickets will be $25. Stephanie will contact caterers and email options for preparing the primary buffet items. Shannon volunteered to pick up the food and both he and Megan believed they could secure warmers to use. We will provide plates, cups, utensils, chips, salsa, etc.  Volunteers to work the food table that night include: Jane, Megan, Perry and Shannon.

Megan agreed to design the tickets within the next week as well as complete a flyer soon afterward. Soni will help with publicity beyond CHPC. Volunteers will sell tickets before and/or after church on Jan. 10 (Perry and Doug), Jan. 17 (Mary, before; she and Peter afterward), and Jan. 24 (Ben).

Peter brought a draft of a letter to send via USPS to most CHPC members. Suggestions were made and he will re-draft and email to all for final revisions. Plan is for the mailing to go out hopefully by Thursday, January 7. Peter will work with Patti Marcum on this.

Soni agreed to make a sign-up sheet for silent auction donations and to try and solicit donors this Sunday. Ben is also Elder of the Week and will announce the event, sign-ups for silent auction donations and upcoming ticket sales. Peter will do a Minute for Mission Sunday, Jan. 17.

Peter cannot attend the event but will prepare items for the auction until he goes out of town. Others volunteering to help with the silent auction on the 29^th included: Janine, Soni and Stephanie. Doug will contact Amy Linfield for possible help.